Evvdatacenter
Enter the digital era with EZdatacenter
Automatic storage
Automatic legal tender archiving of customs documents
Electronic files
Automatic control of Electronic files (assessment decisions)
Invoices
Archiving supplier and customer invoices and integration for automatic invoicing
Artificial intelligence
Automated document archiving using artificial intelligence (AI) engines
e-mail archiving
Automatic e-mail archiving and indexing
Validation and approval
Document validation and approval through scheduled workflows
Digital signature
Automatic digital signature on documents
Digital stamp
Automatic digital stamping of documents
Workflows activities
Automated workflow management
Web archiving
Automatic archiving using customisable web forms
Indexing
Index and search documents directly from your favourite Windows applications
Mobile App
Mobile App for searching and approving your documents
Access your electronic certificate
As of 1 March 2018, you will receive exclusively digital import, levy, and VAT documents – provided you have given the correct information. These documents will be needed for VAT exemption purposes. The customs and VAT electronic assessment decisions allow you to create, monitor, assess, and archive relevant information in your IT system. EVVdatacenter streamlines the upload of electronic import and export assessment documents. More importantly, it issues automatised electronic assessment decisions (custom certificate or receipt), and enables a swifter retrieval, control, archiving and search of customs documents.
More than 2,000 satisfied clients
More than 2,000 clients chose EVVdatacenter for the automatic management of electronic assessment decisions and many other documents. EVVdatacenter is the most sold, chosen, and affordable tool in Switzerland – now available in a country near you.
Clients
Archived documents
A guaranteed 10-year archive!
By law, fiscal documents such as electronic assessment decisions need to be accessible and downloadable for 10 years. Our Swiss servers will also host invoices, signed delivery slips, shipping contracts, customs clearance contracts, CMR, and bank statements for the minimum period defined by the law. We will add certificates of origin in the near future, too. Tepoorten can also create ad hoc statistics reports with the purposes of carrying out business intelligence analyses.
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Frequently Asked Questions
Read our answers to the most common questions.
We remain at your disposal to answer your questions
What’s a decision assessment (currently yellow)?
The yellow, paper decision assessment contained two documents assessing VAT and customs duty. The Federal Customs Administration sent them by snail mail to a customs account holder. They were then forwarded to the importer if they didn’t possess a customs account.
What’s a “bordereau”?
The bordereau is a tax receipt: this paper document summarises all the VAT and customs decisions made in a specific period of time. It’s sent by snail mail by the Federal Customs Administration.
What’s an electronic import assessment decision (IMe)?
It’s a digital assessment decision. This XML has a digital signature and is issued by the Federal Customs Administration. A customs account holder can access it in different ways. This file replaces the old paper document. The Federal Customs or Tax Administration won’t ask for the printed assessment decision but it will ask for the digital file, which is the only legally valid document.
When will it come into force?
The mandatory introduction took place on 1 March 2018.
What do I need to do to comply with the Federal Customs Administration’s rules?
Customs account holders (CSP) will need to register once on the Customs’ dedicated CRM portal (ZKV) using their business identification number (UID). The customs operator will send importers without a CSP their IMe either digitally or by means of an access code allowing them to download their IMe.
What are the CSP and ZKV?
A CSP is a customs account in the centralised settlement procedure of the Federal Customs Administration. It’s meant for all importers and shipping agents which regularly pay taxes on goods. The ZKV – customs client administration – is an online portal for the central registration and management of the Customs’ client database.
What do IMIe and IMDe mean?
An IMIe is a digital VAT assessment decision; an IMDe is a digital customs assessment decision.
Will we still receive the yellow document?
No. It has been replaced by the IMe. The Federal Customs Administration files will contain a PDF you can print – however, this has no legal value.
Will we receive a file from Customs instead of the yellow receipt?
No. Customs will send digital files to the CSP accountholder.
How and where can I access my IMe?
An importer can access their IMe in different ways:
Importer with a CSP: download your individual IMe using the access code sent by the customs operator. This system is ideal for companies with a low number of imports.
Use the Customs’ online portal to download documents other than the IMe – including the bordereau (tax receipt). You can download more than one document at once. This system is ideal for companies with a low number of imports.
Using web or mail services in a company-specific application. This system is ideal for companies with a high number of imports
Importer without a CSP: download your individual IMe using the access code sent by the customs operator. You can choose to automatically receive IMe files via email. The email will be sent by the customs operator who submitted the import declaration.
Importing company that does not have its own PCD account: by means of an access code provided by the customs operator, it is possible to collect a single IMe at a time. Possibility of receiving the set of IMe files automatically by e-mail. The e-mail will be sent directly by the customs operator who made the import declaration.
Do IMes need to be downloaded individually?
This isn’t recommended for a company importing a lot of goods. While the download procedure of your IMe is easy – simply insert the access code online – it’s quite time-consuming. Every single download requires approximately five to six minutes from when you insert the code to when you receive the bundle via email. You should also consider creating a specific archive and research function for IMes with a great performance level.
Do more dynamic solutions exist?
If you import a lot of goods, the most dynamic solution is to use a dedicated software. This can be developed in-house or acquired via a license from third party. While this may represent a significant investment, you can still receive your IMe via email from your shipping company.
If you archive IMes for us, are you also responsible for official audits?
No. Importers are responsible for the files and submit them for verification when requested by the relevant authorities.
Are there any differences for companies without a CSP?
These companies receive their IMes via an email sent automatically by the shipping agent. If the agent can’t send them, they’ll still be able to give the importer the access code and the declaration number required to download the IMe on the Federal Customs Administration’s website.
I’ve downloaded my files: what next?
All companies can submit a request for VAT reimbursement using their assessment decision. This document authorises legal entities to deduct the tax they paid previously. Private citizens don’t require an assessment decision.
Why do I have three files? Do I need to keep all of them?
You’ll receive a PDF and two XMLs. The first, while not legally nor fiscally relevant, is an easy way to read your files. The XMLs and their codes are a legal assessment decision. The Validation Report XML proves the bundle’s authenticity and can be used to download the authentication certificate for the assessment decision on the Federal Customs Administration’s website.
Can a forwarding agent host my archive?
Importers are required to archive their IMes for ten years. At the very best, shipping agents can supply the archive on behalf of the importer as an accessory service and for an extra charge. Said archiving needs to be secure and comply with existing legislation. This includes a safeguard ensuring archived digital documents cannot be modified once they’ve been saved on the system.
Will our dedicated area contain other documents?
Tepoorten knows digitisation is a necessity for every company wanting to stand out from the competition in terms of higher performing processes. Giving clients a unique access point where they can find all their documents is fundamental to reach ever more ambitious, high-quality objectives.
Do you archive documents for ten years?
Yes, we do! Fiscal documents such as IMes can be viewed and downloaded for ten years. We will also archive other documents for the minimum period prescribed by law, such as invoices, signed delivery documents, shipping orders, clearance documents, CMR, EUR1, and bank statements. Tepoorten can also create ad hoc statistics, allowing clients to carry out targeted business intelligence analyses.
How much does the IMe archiving service cost?
Tepoorten will assess the specific needs of every client to come up with an adequate solution
Contact
Request a free consultation now
EZdatacenter SA
Via Rinaldo Simen 3
CH-6830 Chiasso
+41 91 695 54 47
info@ezdatacenter.com